Position Summary: Provides administrative support to Human Resources and Risk Management in handling routine to moderately complex matters including customer service, processing requests, conducting research, coordinating various programs and events.

Essential Duties and Responsibilities: (The duties listed are intended to serve as an example of the typical functions performed. They are not exclusive or all inclusive and will vary with assignments.)

Performs clerical and administrative support duties including preparation of general and routine correspondence with minimal direction.
Greets visitors, provides related customer service, and makes referrals to the proper department and/or employee.
Prepares forms and composes letters; file/scan letters, reports and related information as prescribed. Assemble information for other use, open, prioritize and process mail.
Assist with budget preparation.
Provides information and assistance to employees, supervisors, directors, or other individuals regarding personnel issues, benefits, policies, procedures, timeframes, forms, or other issues; responds to routine questions.
Prepares advertisements for publication; provides position details for internet posting; assists in reviewing applications for minimum qualifications and refers list of candidates to departments; archives postings when necessary. Reviews all required documents for hiring, coordinates with departments on start dates and new hire information.
Coordinates background checks for potential hires and volunteers, and schedules physical exams and other required testing for new employees.
Responds to telephone and written inquiries and furnishes requested information or appropriate resources.
Creates and assist reviewing Personnel Action Request.
Creates requisitions and receives departmental invoices.
Assist with the verifications of employment for current and past employees.
Assist with public records requests.
Completes all requisitions and work orders for the division.
Coordinates the preparation and distribution of the employee bi-monthly newsletters.
Coordinates employee events including but not limited to; Employee Recognition Program, Employee Picnic and other charitable campaigns.
Performs all functions and responsibilities according to the, Palm Beach County Code of Ethics and ensures that the city is compliance.
Assists the division records including scanning and filing of documents in compliance with City and statutory requirements and completes the annual records destruction.
Creates and recommends updates for division’s Intranet and Internet.
Assists with developing and coordinating training programs and other projects.
Performs payroll maintenance and processes payroll, including but not limited to: reviews time for accuracy; reviews personnel action forms for payroll maintenance and compensation changes; calculates final paychecks; processes deductions and garnishments; posts payroll; prints checks and payroll reports; as needed.
Serves as backup to the Human Resources Assistant.
Performs other duties as assigned.

Knowledge, Skills & Abilities

Knowledge of:

Business English, spelling, grammar, and arithmetic.
Customer Service practices and procedures.
Human Resources practices and procedures.
Worker’s Compensation regulations and processes.
Family Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA) regulations, processes, and procedures.
Computer software including a detailed knowledge of Microsoft Word, Excel, Outlook Publisher, and other programs such as NeoGov and Laserfiche.
Municipal ordinances, policies and procedures, and directives.
State of Florida public records laws.

Ability to:

Understand and adhere to rigid regulations and policy procedures.
Complete assignments accurately and on a timely basis.
Obtain and maintain the designation of Notary Public.
Prepare and maintain clear, concise, and accurate records and reports.
Ensure confidentiality in matters related to employees.
Assist with annual budgets, reports, memoranda, letters, recommendations, and other documents.
Keep apprised of current issues, trends and practices relating to Human Resources.
Maintain a courteous and professional demeanor.
Maintain high standards for professional and ethical conduct.
Establish and maintain effective working relationships with co-workers, public agencies, vendors, and the general public.
Communicate clearly and concisely, both orally and in writing.
Follow safety rules and regulations of the City and the Department.
Support the Department’s and City’s Mission, Values and Goals.

Education & Experience

Bachelor's degree in Human Resources or closely related field and one (1) year experience in Human Resources; an Associate’s degree and two (2) years’ experience; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities to meet the minimum requirements.
Experience in municipal government is preferred.
Possess and maintains a valid Florida Driver’s License.

City of Greenacres

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Human Resources Coordinator