Work is performed independently under the direction of the Town Manager and in conjunction with the Finance Department for payroll. This position is responsible for providing professional, authoritative, strategic human resources managerial leadership and advice related to employment and payroll law compliance to the Town of Oakland and its senior Department Head leadership team. This is accomplished by partnering with leadership and creating, developing, and administering human resources and payroll functional areas (i.e., business unit) activities as described below. Additionally, the position ensures these Human Resources and Payroll activities are administered in a fair and consistent manner.

Essential Responsibilities of Human Resources Manager

The following responsibilities and duties have been provided as examples of essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change, or rescind work assignments as needed.

· Review, write, and update personnel policies, including the Town of Oakland Employee Handbook, ensuring compliance with all state and federal employment laws such as FLSA, FMLA, ADAA, EEOC, etc.

· Administer compensation, benefits, and performance management systems.

· Maintain the Town of Oakland's compensation and classification plan, and conduct annual wage, classification, and benefit reviews to ensure that the Town remains competitive within job markets.

· Facilitate annual performance and merit process.

· Represent the Town in unemployment hearings.

· Work in partnership with department directors in forecasting employment needs.

· Direct and coordinate the full cycle recruitment process.

· Consult legal counsel as needed to ensure that employment law policies and practices comply with federal and state law.

· Study current legislation and assess industry trends to determine the impact of Town of Oakland policies and procedures.

· Serve as a link between department supervisors, managers, directors and employees by handling employment-related questions, and interpreting Town of Oakland employment policies and procedures thereby helping resolve work-related problems.

· Advise Town Manager and department directors with organizational policy matters including administering internal investigations and disciplinary procedures.

· Plan and conduct new employee orientation to foster positive behaviors toward organizational objectives.

· Oversee employee relations for the Town of Oakland.

· Represent the organization at personnel-related hearings and investigations.

· Write and deliver human resources policy matter presentations for approval.

· Attend Town Commission meetings as requested by the Town Manager.

· Regular, on-time attendance is a condition of employment.

· Management of Worker’s Compensation for the Town.

· Onboarding and orientation for all employees and volunteers.

· Review, maintain, and recommend changes to employee benefits.

· Reviews and reconciles the monthly benefits invoice for accuracy and submits it to the Finance Department for payment.

· Conduct open enrollment and manage employee benefit changes throughout the year.

Knowledge | Skills | Abilities of Human Resources Manager

· Considerable knowledge of employment laws (FLSA, FMLA, ADAA, EEOC) and state statutes related to employment.

· Strong knowledge of public sector employment.

· Ability to write and implement employee policies.

· Strong knowledge of benefits and compensation administration.

· Highly proficient in Microsoft Excel, Word, and Outlook.

· Ability to create advanced Microsoft Excel spreadsheets and manage data within.

· Ability to build trust and establish and maintain harmonious working relationships.

· Excellent command of English grammar, punctuation, spelling, and verbal communication.

· ATS systems

· All duties and responsibilities must be performed in an honest, ethical manner.

· This job requires being pleasant with others on the job and displaying good-natured, cooperative behavior.

Essential Responsibilities for Payroll

· Understands this position will work closely with the Finance Department on all payroll and accounting-related tasks.

· Understands payroll functions and can process payroll in coordination with the Finance Department.

· Enters payroll into system; processes and calculates a variety of payroll actions including deductions and overtime hours; balances and corrects payroll reports, if needed, in collaboration with the Finance Department.

· Maintains a variety of files and records related to the payroll system; enters new hires, retirements, and terminations; makes payroll employee changes to taxes, deductions, accruals, and adds pay; prepares journal entries and works directly with the Finance Department.

· Reconciles retirement system report to payroll; makes adjustment entries; verifies changes to earnings to be reported; makes necessary adjustments in consultation with the Finance Department.

· Serves as liaison with auditors, department heads, the Finance Department, and other offices regarding payroll issues.

· Prepares journal entries to balance payroll accounts; prepares ACH transfers in coordination with the Finance Department.

· Aids external auditors in annual audits; answers questions, locates materials, and explains procedures and policies as requested, working with the Finance Department as needed.

· Responsible for initiating and maintaining records in the event of an emergency or disaster.

· Advises management regarding financial and budgetary matters; works on the annual budget alongside the Finance Department.

Knowledge | Skills | Abilities of Payroll

· Knowledge of payroll practices local, state, and federal.

· Knowledge of payroll industry software tools

· Ability to research, analyze, and compile information for technical accounting and statistical reports.

· Ability to maintain accurate records and place close attention to detail in balancing and summarizing records.

· Ability to express oneself clearly and concisely in oral and written form.

· Ability to establish and maintain harmonious working relationships.

· Utilizes considerable independent judgment, ingenuity, and can make decisions in accordance with departmental policy.

· Highly proficient in Microsoft Office Suite of Products

· Advanced skills in utilizing Microsoft Excel spreadsheets, formulas, and databases.

Physical Requirements

· Ability to work in an upright position for eight (8) or more hours per day, including standing, walking, and sitting.

· Frequent mobility is needed.

· Occasional crouching or crawling, stooping, climbing, or balancing, kneeling, bending, or twisting of upper body and neck, reaching with hands and arms, tasting or smelling, pushing or pulling, and lifting.

· Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate equipment.

· Close vision, distance vision, ability to adjust focus, depth perception, color perception, and peripheral vision required.

· Occasional lifting, carrying (or otherwise moving) objects, including equipment, office supplies, and laptop computer, with a maximum exertion of up to 50 pounds of force.

· Ability to prepare and analyze written or computer data, access and use a variety of computer software, operate motor vehicles and equipment and observe general surroundings and activities.

· Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information and ideas presented through spoken words and sentences.

· Frequently interacts with others to obtain or relate information to diverse groups.

· Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals; requires multiple periods of intense concentration.

· Ability to perform under stress and multi-task.

· Regular and consistent attendance requires availability during times of emergency.

Education | Experience | Licenses | Certification

Education

An equivalent combination of education and experience may be considered, provided that the education and experience is in a relevant and related field.

· Bachelor’s degree in human resources, business administration, or related field required.

· At least five years of human resource management experience is required, with strategic, talent management, and/or business development experience highly preferred.

· SHRM-CP or SHRM-SCP strongly preferred.

· At least 2 years of experience in payroll processing

· Must possess a valid Florida Driver’s License with a clean driving record acceptable by most automobile insurance companies.

Working Environment

· Primarily works inside an office environment.

· Occasional weekend, holiday, and evening work required.

· Occasional travel may be required.

The Town of Oakland is an Equal Employment Opportunity Employer. It has been and will continue to be a fundamental policy of the Town, not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Town of Oakland, FL

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Human Resources Manager with Payroll