Essential Duties and Responsibilities:

(The duties listed are intended to serve as an example of the typical functions performed. They are not exclusive or all inclusive and will vary with assignments.)

Coordinates and oversees all activities involving employee recruitment and selection; reviews position requirements and determines essential position functions; provides position details for Internet posting; receives applications and resumes; reviews applications for minimum qualifications and refers list of applicants to departments; conducts/participates in panel interviews; assists in developing interview questions; ensures completion of required forms; interviews as needed; provides benefit information and position description outline to applicants; attend career fairs; answers questions and provides updates to applicants; notifies applicants selected to fill positions; as appropriate ensures all guidelines have been followed with regard to Veterans' Preference, Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA), Department of Immigration & Natural Services (INS) requirements.
Serves as a liaison on Human Resources Services including but not limited to recruitment and employment, personnel records, employee and/or labor relations, performance evaluation, compensation management, benefits administration, organization development, training and special projects
Develops, plans, and facilitates new employee orientations and onboarding.
Complete all the off boarding for employees including exits.
Serves on city committees and is the Co-Chair of the CHASE (Continuously, Honoring, Achievements and Striving for Excellence) committee.
Provides position details for Internet posting; reviews applications for minimum qualifications and refers list of candidates to departments; archives postings when necessary.
Reviews all Personnel Action Request forms for new hires, promotions, demotions, transfers, salary increases, terminations, etc. to ensure accuracy.
Reviews, tracks and processes all performance evaluations.
Reviews the bi-monthly newsletter for accuracy and provides ideas for articles.
Oversees the Internship Program.
Completes verifications of employment for current and past employees and public records requests.
Assists employees with benefit and/or claim issues and other inquiries as needed.
Assists with coordinating the City’s Retirement Plans as needed.
Assists with administering federal and state government compliance issues: FLSA, WC, ADA, COBRA, FMLA, UI, EAP, etc.
Reviews reconciled monthly bills for health, dental, vision, disability, supplemental, and life insurance plans etc.
Develops and revises policies and procedures to ensure best practice implementation and/or legislative compliance.
Assist with maintaining the department’s records including scanning and filing of documents in compliance with City and statutory requirements and assists with the annual records destruction.
Monitors contractual services for compliance with terms.
Coordinates the Tuition Reimbursement Program for general employees.
Coordinates the Drug Free Workplace to include monthly Random Drug Testing.
Conduct investigations of employee complaints and recommend timely remedial and corrective action(s) as needed.
Assists with worker’s compensation claims, vehicle and property damage claims through insurance carrier, as needed.
Assists with the annual budget preparation.
Develops and implements employee training and development programs.
Responds to requests for information from other agencies and the public.
Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession and reads professional literature.
Conducts research for special projects as assigned.
Assists with employee events including but not limited to; Employee Recognition Program, and Employee Picnic.
Updates and maintains the HR Operations Manual as needed.
Serves as the backup to the Human Resources Manager.
Performs other duties as assigned.

Knowledge, Skills and Abilities Requirements:

Knowledge of:

Human Resources practices and procedures.
Business English, spelling, grammar and arithmetic.
Computer software, including a detailed knowledge of Microsoft Word, Excel, Outlook and other programs including as NeoGov and Laserfiche.
Worker’s Compensation regulations and processes.
Municipal ordinances, policies and procedures, and directives.
Federal, state and local laws and regulations governing human resources activities.
Benefits and worker’s compensation insurance principles and practices.
Family Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA) regulations, processes and procedures.

Ability to:

Ensure confidentiality in matters related to employees.
Obtain and maintain the designation of Notary Public.
Work independently on complex and confidential assignments.
Prepare accurate and comprehensive reports.
Meet deadlines.
Coordinate and conduct employee training sessions.
Coordinate and implement special projects.
Understand and adhere to rigid regulations and policy procedures.
Communicate effectively clearly and concisely both verbally and in writing.
Keep apprised of current issues, trends and practices relating to Human Resources and Risk Management.
Prioritize, organize, track and follow-up on details and meet deadlines for multiple projects with varying completion dates.
Exercise independent judgment, analyze problems and recommend solutions.
Develop and implement policies and procedures.
Assist with annual budgets, reports, memoranda, letters, recommendations, and other documents.
Identify issues, generate and evaluate alternate solutions and make sound recommendations.
Maintain professional and courteous demeanor.
Provide training and presentations to City Staff.
Establish and maintain effective working relationships with co-workers, public agencies, vendors and the general public.
Maintain high standards for professional and ethical conduct.
Interpret, apply and adhere to Federal and State employment legislation.
Interpret, apply and adhere to State and City regulations and policies.
Maintain clear, concise, and accurate records.
Follow safety rules and regulations of the Department and the City.
Support the Department’s and City’s Mission, Values, and Goals.

Education and Experience Requirements:

Bachelor’s Degree from an accredited college or university in Human Resources or closely related field.
Two (2) years previous experience/training that includes human resources administration, recruitment, employee relations, and benefits administration.
Experience in municipal government is preferred.
Possess and maintains a valid Florida Driver's license.

Physical Requirements/Working Conditions:

Regularly walk, sit, stand reach with hands and arms, and talk and hear.
Occasionally kneel, bend, crouch, and lift and/or carry office equipment, and boxes up to 20 pounds.
Occasional driving to project sites, which may include walking, climbing and/or bending to perform inspections and observations.
Primary working conditions are typical for an indoor/office environment requiring sitting for an extended period of time; frequent use of computers and standard office equipment.
Specific vision abilities include close vision, distant vision, color vision, peripheral vision, depth perception and ability to adjust focus.

City of Greenacres

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HR Generalist