Essential Duties and Responsibilities:
(The duties listed are intended to serve as an example of the typical functions performed. They are not exclusive or all inclusive and will vary with assignments.)
- Coordinates and oversees all activities involving employee recruitment and selection; reviews position requirements and determines essential position functions; provides position details for Internet posting; receives applications and resumes; reviews applications for minimum qualifications and refers list of applicants to departments; conducts/participates in panel interviews; assists in developing interview questions; ensures completion of required forms; interviews as needed; provides benefit information and position description outline to applicants; attend career fairs; answers questions and provides updates to applicants; notifies applicants selected to fill positions; as appropriate ensures all guidelines have been followed with regard to Veterans' Preference, Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA), Department of Immigration & Natural Services (INS) requirements.
- Serves as a liaison on Human Resources Services including but not limited to recruitment and employment, personnel records, employee and/or labor relations, performance evaluation, compensation management, benefits administration, organization development, training and special projects
- Develops, plans, and facilitates new employee orientations and onboarding.
- Complete all the off boarding for employees including exits.
- Serves on city committees and is the Co-Chair of the CHASE (Continuously, Honoring, Achievements and Striving for Excellence) committee.
- Provides position details for Internet posting; reviews applications for minimum qualifications and refers list of candidates to departments; archives postings when necessary.
- Reviews all Personnel Action Request forms for new hires, promotions, demotions, transfers, salary increases, terminations, etc. to ensure accuracy.
- Reviews, tracks and processes all performance evaluations.
- Reviews the bi-monthly newsletter for accuracy and provides ideas for articles.
- Oversees the Internship Program.
- Completes verifications of employment for current and past employees and public records requests.
- Assists employees with benefit and/or claim issues and other inquiries as needed.
- Assists with coordinating the City’s Retirement Plans as needed.
- Assists with administering federal and state government compliance issues: FLSA, WC, ADA, COBRA, FMLA, UI, EAP, etc.
- Reviews reconciled monthly bills for health, dental, vision, disability, supplemental, and life insurance plans etc.
- Develops and revises policies and procedures to ensure best practice implementation and/or legislative compliance.
- Assist with maintaining the department’s records including scanning and filing of documents in compliance with City and statutory requirements and assists with the annual records destruction.
- Monitors contractual services for compliance with terms.
- Coordinates the Tuition Reimbursement Program for general employees.
- Coordinates the Drug Free Workplace to include monthly Random Drug Testing.
- Conduct investigations of employee complaints and recommend timely remedial and corrective action(s) as needed.
- Assists with worker’s compensation claims, vehicle and property damage claims through insurance carrier, as needed.
- Assists with the annual budget preparation.
- Develops and implements employee training and development programs.
- Responds to requests for information from other agencies and the public.
- Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession and reads professional literature.
- Conducts research for special projects as assigned.
- Assists with employee events including but not limited to; Employee Recognition Program, and Employee Picnic.
- Updates and maintains the HR Operations Manual as needed.
- Serves as the backup to the Human Resources Manager.
- Performs other duties as assigned.
Knowledge, Skills and Abilities Requirements:
Knowledge of:
- Human Resources practices and procedures.
- Business English, spelling, grammar and arithmetic.
- Computer software, including a detailed knowledge of Microsoft Word, Excel, Outlook and other programs including as NeoGov and Laserfiche.
- Worker’s Compensation regulations and processes.
- Municipal ordinances, policies and procedures, and directives.
- Federal, state and local laws and regulations governing human resources activities.
- Benefits and worker’s compensation insurance principles and practices.
- Family Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA) regulations, processes and procedures.
Ability to:
- Ensure confidentiality in matters related to employees.
- Obtain and maintain the designation of Notary Public.
- Work independently on complex and confidential assignments.
- Prepare accurate and comprehensive reports.
- Meet deadlines.
- Coordinate and conduct employee training sessions.
- Coordinate and implement special projects.
- Understand and adhere to rigid regulations and policy procedures.
- Communicate effectively clearly and concisely both verbally and in writing.
- Keep apprised of current issues, trends and practices relating to Human Resources and Risk Management.
- Prioritize, organize, track and follow-up on details and meet deadlines for multiple projects with varying completion dates.
- Exercise independent judgment, analyze problems and recommend solutions.
- Develop and implement policies and procedures.
- Assist with annual budgets, reports, memoranda, letters, recommendations, and other documents.
- Identify issues, generate and evaluate alternate solutions and make sound recommendations.
- Maintain professional and courteous demeanor.
- Provide training and presentations to City Staff.
- Establish and maintain effective working relationships with co-workers, public agencies, vendors and the general public.
- Maintain high standards for professional and ethical conduct.
- Interpret, apply and adhere to Federal and State employment legislation.
- Interpret, apply and adhere to State and City regulations and policies.
- Maintain clear, concise, and accurate records.
- Follow safety rules and regulations of the Department and the City.
- Support the Department’s and City’s Mission, Values, and Goals.
Education and Experience Requirements:
- Bachelor’s Degree from an accredited college or university in Human Resources or closely related field.
- Two (2) years previous experience/training that includes human resources administration, recruitment, employee relations, and benefits administration.
- Experience in municipal government is preferred.
- Possess and maintains a valid Florida Driver's license.
Physical Requirements/Working Conditions:
- Regularly walk, sit, stand reach with hands and arms, and talk and hear.
- Occasionally kneel, bend, crouch, and lift and/or carry office equipment, and boxes up to 20 pounds.
- Occasional driving to project sites, which may include walking, climbing and/or bending to perform inspections and observations.
- Primary working conditions are typical for an indoor/office environment requiring sitting for an extended period of time; frequent use of computers and standard office equipment.
- Specific vision abilities include close vision, distant vision, color vision, peripheral vision, depth perception and ability to adjust focus.