Under general supervision, performs a variety of administrative duties and technical support in managing records, archives, and public records requests for the Agency. This position provides customer service to internal and external customers and interacts with all levels of the Agency.

Essential Functions

Performs scanning and indexing of hard copy and electronic records using the department’s electronic records management software and follows established guidelines for titling and capturing key information.
Performs quality control inspections of imaged documents.
Performs file management duties, including creating file labels using the department's software, filing hard copies, moving file locations and general tidiness and organization of the file room.
Manages electronic control number logs for agreements, contracts, public record requests and resolutions.
Answers telephones and gives information to callers, takes messages or transfers calls to the appropriate individuals.
Opens, sorts and distributes mail.
Prepares internal mail and packages for the courier to take to other campuses.
Assists staff with check-out and returning of Agency vehicles, preparation of FedEx package and on-demand copying and scanning.
Ability to learn and understand Florida Statutes, Chapter 119, Public Records Act in order to apply knowledge to release of records and information.
May assist staff with receiving and processing responses to Statement of Qualifications (SOQs), Request for Proposals (RFPs), and Request for Qualifications (RFQs).
May perform various tasks related to records management projects.
May assist with the retrieval and returns of archived records stored at off-site facilities.
May research and respond to public and staff requests for information and documents in conformance with department procedures.
May perform coding of records in accordance with the department’s Classification Plan.
Observes Safety Policies and Procedures in accordance with the Agency’s Safety Program.
Performs related work as required.

Disaster Service Worker: Employees of Tampa Bay Water are, by State and Federal law, Disaster Service Workers. In the event of a declaration of emergency, any employee may be assigned activities that promote the protection of public health and safety or the preservation of lives and property, either at the Agency or within the local community or their own community.

Clerk jobs

Records Technician I

Deputy Town Clerk