Job Details:
The City of Gainesville Public Works Department is seeking a talented professional to join our team of community builders in the role of Business Services Manager. This position oversees the business operations for the Public Works Department including administrative, fiscal and supervisory duties and maintaining administrative, financial and organizational strategies. This includes oversight of the team that provides or assists in providing all the PW divisions with budget preparation, coordination and administration, processing of contracts, POs, accounts receivables and payables, grant administration and support, timekeeping, coordination of emergency management and storm related processes.
Gainesville will be an equitable community for all. We will be a sustainable community for the future. We will be home to a world-class, life-long learning community. Our city will be great place for neighbors to live and thrive. A place that provides meaningful experiences for everyone. We will have a vibrant downtown and a strong, resilient economy. We will ensure mobility for all neighbors.
See the job description below for more details.
SUMMARY
This is advanced level professional work performing administrative, fiscal and supervisory duties and maintaining administrative, financial and organizational strategies for the operational divisions of the assigned department. This position manages and reviews the work of assigned staff.
The single position allocated to this classification reports to a designated supervisor and works under general supervision. Work in this class is distinguished from other classes by its administrative, fiscal and management responsibilities.
ESSENTIAL JOB FUNCTIONS
Manages the preparation, coordination, administration, submittal and analysis of the operating and general plant capital budget, personnel services, and operation and maintenance (O&M) budgets for the operational and administrative areas of the department.
Manages the monitoring and reporting of activities related to operating and general capital, personnel services, and operation and maintenance (O&M) budgets for the operational and administrative areas of the department for proper recording and quality control.
Manages the creation and distribution of budget reports for review by the department and other management.
Coordinates the development, implementation and management of the department’s business plan and performance metric.
Manages all personnel activities and services as well as other HR related activities as the main HR liaison for the department.
Coordinates labor relations activities for the department.
Develops and maintains administrative, financial, risk management, information systems and organizational development strategies for the operational and administrative areas of the department, Works with other departments and operating areas to establish and implement operational and administrative processes and efficiencies for the department.
Assumes direct partnership with the department’s leadership team.
Coordinates emergency management and storm related processes and procedures for the department.
Research and/or develop departmental programs/issues; provide supporting material, data and statistics. Assists in the development of requests for proposals for various departmental and operational needs.
Identifies opportunities for improving departmental and organizational effectiveness, regulatory conformity and service performance.
Develop and coordinates communications strategies for inter- and intra-departmental use as well as coordinating technical and operational communications with external organizations, as appropriate.
Recommend changes and/or improvements to administrative policies, organizational structure, programs, methods and procedures.
Assumes an active role in the strategic planning process to establish future direction of the department.
Assumes an active role in succession planning for the department.
Assumes an active lead coordinating role for the department’s diversity and inclusion program.
Serves as liaison to internal and external organizations.
Works cooperatively and effectively with the City management and employees.
Plans, assigns, delegates and manages work activities for assigned staff. Responsible for cohesiveness, consistency, and effectiveness of assigned staff.
Manages administrative related training for the department.
Performs timely, fair and non-discriminatory evaluations of assigned staff.
Recommends selection, promotion, discharge, and other appropriate personnel actions.
Attends work on continuous and regular basis.
EDUCATION AND EXPERIENCE
A Bachelor's degree from an accredited college or university with major course work in business administration, finance, accounting or a related field is preferred; and six (6) years of progressively responsible experience in financial, operational, administrative or government agency services, four (4) of which must be at the supervisory or lead level; or an equivalent combination of education and experience which provide the required knowledge, skills and abilities.
Experience working in a union environment at a public utility and/or municipality is preferred.
CERTIFICATIONS OR LICENSES
Licenses
Valid U.S. Driver License required. Valid Florida Driver License required within 30 days of appointment.
Certifications
None.
